Digital phone line

How to get a virtual phone number for your small business

Posted by
Shweta Raina
on
July 14, 2022

Businesses everywhere are embracing the benefits of implementing a digital small business phone system

One advantage of modern communications solutions is utilising virtual phone numbers. 

These numbers empower users to make and receive calls from any internet connected device, allowing businesses to operate more efficiently and flexibly. 

In this article, we take a look at what exactly is involved in getting a virtual phone number for your small business. You might be surprised at how simple it is!

What is a virtual phone number?

A virtual phone number works just like a regular phone number but it lives in the cloud, so it isn’t tied to a landline. 

These numbers are configured so that users can make and receive calls on any internet connected device, including through a softphone on a laptop, a mobile app, or with a VoIP phone

When you sign up for a VoIP small business phone system, you will be able to assign and manage virtual phone numbers for your team from the system dashboard. Typically, it takes just a few minutes to set up.

There are plenty of benefits of having a virtual phone number, including:

  • Cost savings on long distance calls
  • Enabling you to establish a local business presence and expand your business globally
  • Flexibility to handle calls from anywhere in the world
  • Access to advanced calling features such as call recording and voicemail to email

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How to get a virtual phone number 

If you are ready to implement a new small business phone system, you will be glad to know that getting a virtual phone number couldn’t be simpler. Here’s what to do:

1. Choose a VoIP service provider 

Before you can begin the process of getting a virtual phone number, you will need to settle on a cloud telephony provider. 

Take into account factors such as budget, reputation, which features are provided and security when making your selection. 

2. Select a local or toll-free business phone number(s)

Your chosen vendor should be able to get you set up with a virtual phone number in minutes. You can choose to get a new phone number or transfer your existing one to maintain business continuity. 

With bOnline’s VoIP phone system, you can establish your business with a UK phone number in less than 30 seconds. 

Choose from a range of memorable numbers with every UK prefix and area code, select a tariff, and you’re all set. 

3. Add phones and devices

One of the biggest advantages of VoIP is that you can access your virtual phone system from any internet connected device. 

Once you’ve assigned your virtual phone numbers, ensure you have the necessary software installed on your team’s devices and they will be able to work from anywhere - whether that’s at home, in the office or on the go.

4. Leverage the advanced features that come with a virtual phone number 

VoIP phone systems are superior to legacy ones due to the vast array of advanced features they offer to enhance internal and external communications. 

Once you’re up and running, you can enhance the process of handling business calls by setting your business hours, creating call menus, and championing features like call forwarding, call recording, voicemail to email and so on. 

Enhance your business communications with a virtual phone number

As an increasing number of businesses make the switch to VoIP ahead of the impending landline switch off, it’s the right time to embrace the advantages of modern business phone systems. 

With a virtual phone number, your team can enjoy the flexibility to work when and where they want while offering a better calling experience to your customers. 

Implementing a cloud phone system like bOnline provides businesses with all the tools they need to deliver exceptional communications and fuel growth.

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